Construction Administrative Assistant

Location: Gainesville, FL

Alachua Habitat for Humanity (AHFH) is looking to hire a Construction Administrative Assistant to join our industry-leading team. AHFH has been in Gainesville for over 39 years. Previous experience in the construction industry is required. Great communication, organizational skills, high attention to detail, ability to multi-task, and self-motivation are imperative.

Benefits:

• Competitive Wages: Based on experience
• Employer-paid Health Insurance for Employee
• Future 401k Retirement Plan with Company Match
• Paid Time-Off

Requirements and Qualifications:

• Requires a minimum of (3) years’ experience in the Construction Industry and/or as a Construction Administrative Assistant.
• Computer Skills - Proficient with Microsoft Office, DocuSign. BuilderTrend, Job Tread, and QuickBooks experience is preferred.
• Able to Identify and resolve issues with confidence.
• Organized and able to multitask, prioritize, and manage time efficiently to meet deadlines in a fast-paced work environment.
• Excellent communication skills and interpersonal abilities.
• Accuracy and attention to detail.

Duties and Responsibilities:

• Collect and organize the necessary documents required for permit applications, and address any required corrections or amendments.
• Review, approve, code and generate purchase orders based on received invoices.
• Process and submit environmental reviews.
• Support Construction team including estimating costs, and scheduling inspections.
• Utilize Construction Software with day to day operations.
• Procure materials for all construction projects in a timely and cost-effective manner.
• Coordinate the delivery of materials to construction sites as required.
• Communicate with subcontractors to coordinate project schedules, material requirements and invoicing.
• Participate on build sites once a week to oversee volunteers, providing supervision and guidance as necessary.
• Execute additional tasks and projects as directed by the Director of Construction.

Drug-free Workplace. Pre-employment screening is required. We are an Equal Opportunity Employer.

Job Type: Full-time

Pay: $18.27 - $20.19 per hour

Benefits:

• 401(k) with Company Match
• Dental insurance
• Vision insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8-hour shift
• Day shift

Ability to commute/relocate:

• Gainesville, FL 32606: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Construction: 3 years (Preferred)
• Microsoft Office: 3 years (Preferred)

Work Location: In person

Job Type: Full-time

Pay: $18.27 - $20.19 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person