POSITION TITLE: Facilities Assistant

CLASSIFICATION: Maintenance Assistant

REPORTS TO: Facilities Director

SALARY: $19.23 minimum salary; The Smathers Libraries offer a salary commensurate with experience and credentials.

The University of Florida offers a competitive benefits package including health, retirement, paid time off, discount programs, professional development and worklife support. Learn more.

JOB NUMBER: 539195 (Apply online)

DEADLINE DATE: May 12, 2026 - applications will be reviewed as received

JOB SUMMARY

The Library Facilities Planning Department (LFPD) is responsible for all facility planning, construction, maintenance, security, signage, accountable property, office supply distribution, and a system-wide mail and courier service for the Smathers Libraries, which include seven facilities with over 350,000 square feet of building space.

The Facilities Assistant helps manage the day-to-day operations of the department and assists with building maintenance by responding to the needs of all branches, and storage facilities, as well as individual library offices. Triages facilities work orders, ensuring the timely and satisfactory completion of requested work. Addresses maintenance problems, performing support functions to keep the library operate in a consistent and seamless manner. Assists with the mail collection and distribution for the Libraries.

RESPONSIBILITIES

Work Orders

Works directly with the Maintenance Generalist to resolve work order requests in each library facility within the George A. Smathers Library system. Follows through with tickets submitted and provides timely status updates.

Maintenance

Participates and assists in coordinating all renovations and library facilities projects working closely with vendors, and appropriate library and university employees. Handles minor repairs to Library equipment and building mechanical systems. General facilities duties including, but not limited to painting, replacing light bulbs, cleaning, general repair, and furniture moving. Performs minor welding and carpenter repairs. Assists in departmental moves as requested.

Office Support

Greets guests and answers general questions. Answers, screens, and directs department phone calls to the correct person. Supports the Facilities & Security Department by filing, copying, faxing, and scanning as requested. Duties will also include word processing and managing Outlook calendar.

Mail Delivery

Delivers mail and other documents to departments and other library locations on and off campus.

Participates in special projects and performs other duties as assigned. Serves on committees as appointed and participates in staff development opportunities.

QUALIFICATIONS

We value a range of experiences and perspectives. Applicants are encouraged to communicate in their application materials and subsequent interview conversations how their work and other experiences satisfy the following qualifications.

Required:

Completion of the ninth (9th) grade and one (1) year of appropriate experience. Appropriate vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred:

• Previous maintenance experience
• Ability to work collaboratively to accomplish goals
• Experience with photocopiers and printers
• Experience with Microsoft Word and Outlook
• Good communication skills
• Good customer service
• Capable of working independently
• Punctual and reliable

UNIVERSITY OF FLORIDA LIBRARIES

The libraries at the University of Florida form the largest academic information resource system in the state of Florida with seven libraries and two off-campus facilities. The George A. Smathers Libraries are comprised of six campus libraries and off-site facilities. The library staff consists of more than 300 FTE librarians, technical/clerical staff and student assistants. The Smathers Libraries’ Mission, Vision and Strategic Directions can be viewed here. In addition to this system, the Lawton Chiles Legal Information Center is part of the Levin College of Law. The Libraries hold

over 6.27 million print volumes, 1.5 million e-books, over 197,000 full-text journals, over 1000 electronic databases, 1.3 million documents, and 1.4 million maps and images. Distinctive holdings include the Isser and Rae Price Library of Judaica, Latin American and Caribbean Collection, Baldwin Library of Historical Children’s Literature and the P.K. Yonge Library of Florida History. The Libraries maintain partnerships and participate in a variety of collaborative, international projects while engaging with the UF community. We are a member of the Association of Research Libraries (ARL) and other regional library consortia.

THE UNIVERSITY OF FLORIDA

The University of Florida ranks among the top public universities in the nation according to the U.S. News and World Report. The University of Florida (UF) is the state of Florida’s pre-eminent university, as well as the state's oldest and most comprehensive university. UF is among the nation's most academically comprehensive public universities and is one of only 17 public, land-grant universities that belong to the Association of American Universities. UF has 16 academic colleges offering a variety of established programs for students seeking to earn undergraduate and graduate degrees. In addition to attracting over $1.26 billion in research expenditures last year, UF Faculty foster a uniquely collaborative environment that transforms potential into results. UF is one of the largest universities in the nation, with more than 60,000 students. Learn more about the University of Florida and what makes us great.

BENEFITS University benefits for this position include retirement plan options, insurance benefits, paid family leave (parental and medical), tuition fee waiver program, and employee assistance program, as well as paid time off and holidays. Gainesville, Florida, has no state or local income tax.

Additionally, the Smathers libraries are committed to supporting staff and faculty professional development. Supports include a formal mentoring program, a robust training program, release time for research and professional service, a comprehensive grants program, and funding for professional development travel.

AFFIRMATIVE ACTION/EQUAL EMPLOYMENT OPPORTUNITY

University of Florida is a member of the State University System of Florida and an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit.

GAINESVILLE COMMUNITY

Gainesville and the surrounding community are home to approximately 280,000 people and both the University of Florida and Santa Fe College. Beautiful natural areas, including many spring-fed lakes and rivers, are a boon for outdoor adventurers. Museums, music festivals, and major performing arts institutions round out the community's rich cultural heritage. The city is just over an hour from the Gulf of Mexico and the Atlantic Ocean. Gainesville is an award winning and innovative city, friendly to both professionals and families. The Guide to Greater Gainesville combines award winning photography and compelling articles that capture all the reasons for calling Gainesville your next home. The area has numerous opportunities for participating in community athletics and is a haven for sports fans. Jacksonville, Orlando, Tampa, Tallahassee, and St. Augustine are all within a two-hour drive.

APPLICATION PROCESS

To apply, submit

• a cover letter detailing your interest in, and qualifications for this position
• your current resume or CV
• a list of three references including their contact information (telephone number and email address)

This position has been reposted. Previous applicants need not reapply.

Apply by 11:55 pm (EST) on the application close date via the Jobs at UF online application system at Job Number 539195. Applications will be reviewed as received. If you have any questions or concerns about this process, please contact Tina Marie Litchfield, George A. Smathers Libraries Human Resources Office, at tlitchfield@uflib.ufl.edu.

If an accommodation due to a hearing or speech disability is needed to apply for this position, please call 352-392-2477 University of Florida Human Resources or the Florida Relay System at 800-955-8771 (TDD).