Master’s degree in appropriate area of specialization and two years of appropriate experience or a bachelor’s degree in appropriate areas of specialization and four years of experience.
Job Description:
Fund Management
• Oversee the establishment of new funds and matches endowed funds with their respective gift agreement criteria.
• Coordinate communication between fund administrators and UFA/IFAS leadership.
o Maintain fund histories and documentation for questions related to fund usage.
o Oversee the proper training communication from UFA and fund administrators.
o Supervise best management practices for fund usage and clarifies policy with faculty/administration.
o Prepare fund overviews and projections for Advancement staff and fund administrators as required.
• Maintain IFAS endowed and non-endowed funds.
o Prepare all paperwork and instruction for the lifetime of funds (opening new funds, spending policies and decisions, fund revisions, and closing funds).
• Serve as the primary point of contact for low utilization funds and coordinate the decision-making process for management of those funds.
• Maintains information for funds giving websites and follows up on creation of new website links as funds are opened.
• Coordinate and process all gifts-in-kind, with special emphasis on Extension gifts-in-kind
Budget & Finance Administration
• Prepare and manage the annual IFAS Advancement Office budget.
• Plan and monitor budgets for strategic initiatives and special events in partnership with development officers.
• Delineate the use of UFA/IFAS budget and state appropriated monies devoted to development and alumni events.
• Oversee expenditures.
• Reconcile accounts and spending discrepancies.
Annual Endowment Reporting
• Manage the annual endowment reporting (AER) process for UF/IFAS in collaboration with UFF Donor Relations.
• Ensure timely implementation of the annual endowment reporting process with approximately 44 IFAS fund administrators and their assistants - managing data for over 200 endowments - including the IFAS Senior Vice President and three IFAS Deans, to meet UFF Donor Relations deadlines.
Human Resource Liaison
• Primary Human Resources contact for IFAS Advancement.
• Responsible for coordinating with IFAS HR, UFF HR, and UF HR on upcoming hiring initiatives, as well as managing the onboarding of new employees and offboarding of departing staff.
• Handle various HR functions, including time reporting, time management, and employee transitions.
• Attend weekly HR Trainings.
Perform related duties as required or deemed appropriate to the accomplishment of the responsibilities and functions related to this position.
Expected Salary:
$53,000-$60,000 annually, commensurate with education and experience. The University of Florida offers a competitive benefits package including:
Affordable State Health Plans: Medical, dental, and vision insurance
Comprehensive Coverage: Life and disability Insurance
Secure Retirement Options: Generous plans to safeguard your future
Inclusive Paid Time Off: Including 11 paid holidays, family, sick, and vacation leave
Professional and Personal Growth: Opportunities through UF Training & Organization Development, leadership development, LinkedIn learning, and more
Tuition Assistance: Benefit from the UF Employee Education Program
PSLF Eligibility: We are a Public Service Loan Forgiveness Eligible Employer
Visit the UF Human Resources site to learn more about these generous benefits.
Required Qualifications:
Master’s degree in appropriate area of specialization and two years of appropriate experience or a bachelor’s degree in appropriate areas of specialization and four years of experience.
Valid driver's license required.
Preferred:
The ideal candidate will possess:
• The ability to work strategically, develop and implement constituency programs and activities, along with a talent for motivating volunteers.
• The ability to communicate clearly and effectively with diverse constituencies, meet deadlines, be self-motivated, and work independently
• Accuracy, attention to detail and a customer service-oriented attitude
• Ability to work collaboratively and a team player
• Competency in problem solving.
• Exceptional written and verbal communication skills, strong interpersonal abilities, and the capacity to engage effectively and collaboratively with a wide range of individuals are essential.
• A commitment to and support for workplace inclusion in all its forms; demonstrated success collaborating with stakeholders; strong project management skills; experience in a data-driven environment; excellent organizational abilities; and the capacity to lead, influence, and inspire others are essential.
• Proficient in the following areas: Windows operating systems, Microsoft Word, Excel, and Access, as well as internet browsers and email platforms. Familiarity with donor databases, contact management systems, and tracking systems is also highly preferred.
• The ability and willingness to travel.
*Business expenses are reimbursed through a standard accounting system. The ability to pay for expenses using your own personal credit card or funds and have them reimbursed is essential.
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
